The following statement explains our policy regarding the personal information we, the organisers of the High Ongar 10K race, collect about you.

Introduction

This policy covers our use of personal information that is collected when you use the website highongarcharity10k.co.uk.

From time to time, you will be asked to submit personal information about yourself (e.g. name and email address) in order to receive or use services on our website(s).

By entering your details in the fields requested, you enable us to provide you with the services you select. Whenever you provide such personal information, we will treat that information in accordance with this policy. When using your personal information we will act in accordance with current legislation and aim to meet current Internet best practice.

Visitor Information

During the course of using the High Ongar 10K website(s), as well as the pages you see, a short text file called a 'cookie', may be downloaded to your computer. Many websites do this, because cookies enable website publishers to do useful things like find out whether the computer (and probably its user) has visited the website before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit. Information supplied by cookies can help us to provide you with a better online user experience and assist us to analyse the profile of our visitors.

Use and storage of your personal information

When you supply any personal information to the High Ongar 10K website(s) (e.g. for the Mailing List, or Guestbook) we have legal obligations towards you in the way we use the data. We must collect the information fairly, that is, we must explain how we will use it and tell you if we want to pass the information on to anyone else.

In general, any information you provide to us will only be used in the organisation and promotion of the High Ongar 10K race. Your information will be disclosed where we are obliged or permitted by law. Also, if you post or send offensive, inappropriate or objectionable content anywhere on or to the High Ongar 10K website(s) or otherwise engage in any disruptive behaviour on the High Ongar 10K website(s), we can use whatever information is available to it about you to stop such behaviour.

We will hold your personal information on our systems for as long as you use the service you have requested, and remove it in the event that the purpose has been met, or if you no longer wish to use the service in question. For safety reasons, however, we may store messaging transcript data (including message content, member names, times and dates) arising from the use of the High Ongar 10K website(s) services for a longer period. We will ensure that all personal information supplied is held securely, in accordance with the Data Protection Act 1998.

The High Ongar 10K organisers reserve the right to use your information that might be held at any given time to contact you for "service administration purposes". This means that we may contact you for a number of purposes related to the service you have signed up for. For example, we may wish to provide you with password reminders or notify you that the particular service has been suspended for maintenance. We may also contact you for promotional purposes, such as notifying you of improvements to the service or new services on the High Ongar 10K website(s).

Access to your personal information

You have the right to request a copy of the personal information High Ongar 10K holds about you and to have any inaccuracies corrected. (We will charge £10 for information requests.) Please address requests to the High Ongar 10K Webmaster by email, at webmaster@highongarcharity10k.co.uk